How to Set Up Email with Your Domain
Having an email like [email protected] makes your business look professional. It builds trust compared to using Gmail, Yahoo, or Hotmail. Setting up email with your domain is not complicated once you know the options.
Why use a domain email?
- Professional image: Customers take you more seriously with a domain email.
- Brand consistency: Every email you send promotes your brand, not someone else’s.
- More trust: Emails like [email protected] look safer than random free accounts.
Email through hosting
Some web hosting plans include email accounts. You can create addresses like [email protected] directly from the control panel. This is the cheapest way to get started, but it comes with limitations.
The main problem is deliverability. On shared hosting, your email goes out through the same IP address as many other customers. If one of them sends spam, the entire IP can be blacklisted, and your emails may land in the spam folder—even if you’re legitimate.
Private IP with VPS or dedicated hosting
With VPS or dedicated hosting, you usually get your own IP. This makes your email more reliable because you’re not affected by other users. Still, managing email servers can be technical, and hosting providers may not offer strong spam protection by default.
Professional email services
For most small businesses, the best option is to use a professional email provider. Popular choices include:
- Google Workspace: Use Gmail under your domain with full access to Google tools like Drive, Calendar, and Meet.
- Microsoft 365: Outlook email with Teams, OneDrive, and Office apps included.
- Brevo: Affordable marketing automation, even though it's not a regular email platform to send emails from.
These services give you better deliverability, stronger security, and extra features. Yes, there’s a monthly fee, but the peace of mind is worth it if you rely on email to run your business.
Steps to set up domain email
- Register a domain name (like yourbusiness.com).
- Choose where you want your email hosted (hosting provider or professional service).
- Update your DNS records (usually MX records) to point email to your provider.
- Create the accounts you need (info@, sales@, support@).
- Test sending and receiving emails to confirm it works.
Putting it all together
Domain-based email makes your business look professional and trustworthy. You can start with hosting email, but if email is important for your business, a professional service is the smarter choice.
If you’d like help setting up a domain email and connecting it with your website, we can assist through our custom website development service.
To see what else you need besides email, check out our Beginner’s Guide: What You Need to Have a Website.
Entrepreneur, founder, and relentless explorer of new technologies. Building websites since age 13, I’m passionate about turning ideas into digital reality and always seeking the next innovation.